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Available on web, iPhone and Android

Expense Report Software That Builds Reports From Your Receipts

  • Lines fill themselves. AI reads the vendor, date, amount and category from every receipt you scan.
  • Proof for every expense. The original receipt stays attached to its line in the report.
  • PDF or Excel. Export and send to your accountant, client or finance team.
Get Started
Download on theApp StoreGet it onGoogle Play

One account for web, iPhone and Android.

  • PDF & Excel export
  • Receipt for every expense
  • Date & category filters
  • Draft, Submitted, Paid tracking

The basics

What Goes Into an Expense Report

An expense report is a summary of business spending over a set period, submitted for reimbursement, client billing or bookkeeping. It lists each expense with its date, vendor, category and amount, totals them at the end, and attaches the receipt behind every line.

Building one by hand is where the time goes: finding the receipts, typing each line, checking the math. Manage Receipt skips that step, because every receipt you scan is already a finished line waiting to be added to a report.

New to expense reports? Our glossary covers what an expense report is, what to include and common reasons one gets rejected.

What every line needs

DateWhen the expense happened
VendorWho you paid
CategoryTravel, meals, materials or software
AmountWhat you paid, with any tax separated
ReceiptThe original image, as proof
TotalThe sum for the period

Before and after

Expense Reporting Before and After

For most small businesses, business expense reporting means rebuilding a month from memory in a spreadsheet, usually on a weekend. It doesn't have to.

Without Manage ReceiptThe spreadsheet method

  • Building reports line by line in Excel
  • Missing receipts delay reimbursements
  • Your accountant asks for proof you can't find
  • Month-end reporting takes hours
MR

With Manage ReceiptAI fills in the report

  • Report lines filled in from scanned receipts
  • Receipt attached to every expense
  • Filter receipts by date, category or project
  • Export to PDF or Excel in one tap
  • $0 to start on mobile
  • Web, iPhone & Android
  • Receipt on every expense
Get Started

How it works

How Automated Expense Reports Work

Three steps, and none of them involve typing an amount.

  1. Step 1

    Scan receipts as you spend

    Snap a supplier or fuel receipt with your phone, upload an image or PDF, or forward an invoice from your inbox. AI reads the vendor, date, amount and tax.

  2. Step 2

    AI builds your expense report

    Create a report for a month, a job or a client and add the receipts that belong in it. Every line is already filled in and categorized, with its receipt attached.

  3. Step 3

    Export and share as PDF or Excel

    Send it to your accountant, client or finance team, then follow it from Submitted to Paid.

Manage Receipt Expense Reports screen with a submitted report and a Create Expense Report button

Features

Expense Report Features

Expense reporting software for small businesses and individuals who don't need approval workflows.

Auto-categorization

Every expense lands in a category as it's scanned, so your report is grouped before you open it.

Date and category filters

Narrow your receipts to a month, a job or one type of spending, then add only what belongs in the report.

PDF and Excel export

Export a PDF to send as it is, or an Excel file your accountant or bookkeeper can work in.

Receipt on every expense

The original receipt stays attached to its expense, so nobody has to take your word for it.

Share and track status

Send the report to a client for billing, an accountant for the books or a team member for reimbursement. Each report shows as Draft, Submitted or Paid, so you know what's still owed.

Foreign spending included

Receipts in other currencies are converted to your home currency by the multi-currency receipt scanner before they reach the report.

Example

Sample Expense Report

This is what a business expense report looks like when the receipts do the typing.

Austin client tripSep 21–23 · 5 receipts
Submitted
DateVendorCategoryAmountReceipt
Sep 21United AirlinesAirfare · Sep 21$356.40Attached
Sep 21LyftGround transport · Sep 21$41.75Attached
Sep 21–23Marriott Austin DowntownLodging · Sep 21–23$512.86Attached
Sep 22Congress Street DinerMeals · Sep 22$48.20Attached
Sep 23FedEx OfficePrinting · Sep 23$27.90Attached
Total$987.115 receipts

Create the same report from your own receipts in a couple of minutes.

Make yours

Compare

Expense Report App vs Excel Template

An expense report template costs nothing, but you still do the work: typing each line, hunting for receipts and checking the math. For a business filing reports every month, that time adds up. An expense report generator builds the same document from receipts you've already scanned.

FeatureManage ReceiptExcel template
Time per reportMinutes: review and sendGrows with every receipt you type
Receipt on every expenseAttached automaticallyScan, name and attach each file yourself
Auto-categorizationYes, as each receipt is scannedYou pick a category for every row
Typing errorsAmounts are read from the receiptEasy to mistype a number or a date
SharingExport PDF or Excel and sendEmail the file, receipts sent separately
Payment statusDraft, Submitted or Paid on each reportTracked in another sheet

Prefer to start with a spreadsheet? Download the expense report template from our glossary.

Make yours

Web and mobile

Use AI Expense Reports on Web, iPhone and Android

Capture receipts on your phone as the business spends, then review and send reports from a computer.

Web app

Upload receipts in bulk, filter them by category, date or amount, and manage every report from draft to paid on a full screen. Built for the person who handles the books.

The web app is on a paid plan.Get Started on the Web

iPhone app

Scan receipts as you spend, and send a report from your phone when you need it.

Download on theApp Store

Android app

The same scanning and reporting on any Android phone.

Get it onGoogle Play

Who it's for

Expense Report Management for Small Businesses

Built for small businesses and the people who spend on their behalf.

Small business owners

Review the month, keep supplier, fuel and software costs grouped by category, and hand your accountant records that are already organized instead of a folder of photos.

Startups and small teams

Keep spending explainable while you grow. Share reports with investors or a finance team, with the receipt behind every line.

Employees

Submit travel and client spending for reimbursement with receipts attached, so finance has what it needs the first time.

Freelancers and consultants

Bill clients for project costs with a clear, itemized report instead of a list of amounts in an email.

FAQs

Expense Report App FAQs

Quick answers about building, exporting and sharing reports.

Still have a question?

Get in touch and we'll help you out.

Contact us

How do I create an expense report?

Scan your receipts as you spend. In the mobile app or the web app, create a new report, give it a title and add the receipts that belong in it. Each line is already filled in and categorized, so you only review it and export it as a PDF or Excel file.

What should a business expense report include?

Each expense with its date, vendor, category and amount, a total for the period, and the receipt behind every line. Add the business purpose and the client or project when you're billing a client or claiming reimbursement.

Can a small business use this for monthly bookkeeping?

Yes. Build one report per month from that month's receipts, export it to Excel and send it to your accountant or bookkeeper, with every receipt attached to its line.

Can I export to Excel?

Yes. Export a report as an Excel file to edit or hand to your accountant, or as a PDF to send as it is.

How much does the expense report app cost?

The iPhone and Android apps cost $0 for up to 100 receipts. The web app is on a paid plan. See pricing for current plans and limits.

Can I attach receipts?

You don't have to. Every scanned expense keeps its original receipt, and the receipt stays attached when you add that expense to a report.

Can I build a report for one client, job or project?

Yes. Create a separate report for each client, project or trip, name it, and add only the receipts that belong to it. Date and category filters help you find them.

Can I track whether a report has been paid?

Yes. Each report is marked Draft, Submitted or Paid, and you can filter your reports by status, so you can see what a client still owes.

Can I use Manage Receipt on the web too?

Yes. Sign in to the web app from any computer to upload receipts, filter them and manage your reports. The web app is on a paid plan. Scanning paper receipts with a camera works best in the iPhone and Android apps.

Is my data secure?

Your data is encrypted and protected by secure access controls. Manage Receipt never sells your information or uses it for advertising, and you can ask for your data to be deleted at any time. Read more on our Security and Trust page.

More features

Explore More Features

Expense reports are one part of what Manage Receipt does.

Receipt Scanner App

Scan and organize any receipt with AI.

AI Tax Reports

Tax-ready reports for your CPA.

Email Receipts

Forward receipts straight from your inbox.

Multi-Currency Receipt Scanner

Convert foreign receipts automatically.

Bill Splitting App

Scan a bill and split it in seconds.

Bill Reminders

Email or push alerts before each due date.

Doc Wallet

Store important documents behind a PIN or OTP.

All Features

See everything Manage Receipt can do.

Your Receipts Already Hold Your Next Expense Report

Scan them, add them to a report and export it as a PDF or Excel file for your accountant or client.

Get Started on the Web
Download on theApp StoreGet it onGoogle Play